Find Gilmer County Clerk Records

Gilmer County County Clerk Role

The Gilmer County research map identifies a split between the Clerk of Superior Court and the County Clerk. The Clerk of Superior Court is the court-record custodian for Superior and Juvenile Court records. The County Clerk is the local-government records custodian for Board of Commissioners actions and county administrative materials. That distinction is critical because sending a court case request to the County Clerk will slow the search.

The official Gilmer County County Clerk page describes the County Clerk as the official custodian of records for all actions taken by the Board of Commissioners. It also names Edwina Daman as Certified County Clerk at the county-government office.

The county-government location also helps separate County Clerk business from courthouse counter business. The county home page lists the main administrative offices at 822 Industrial Boulevard, Suite 200, Ellijay, Georgia 30540, phone 706-635-4361. Court offices such as the Clerk of Superior Court, Probate Court, Magistrate Court, and sheriff administration are clustered at 1 Broad Street. A requester looking for a Board vote, county contract, or meeting packet should not start at the same counter used for felony, divorce, deed, lien, plat, or juvenile records.

Gilmer County Clerk Records

The County Clerk prepares and publishes agendas, prepares minutes and informational notebooks for Board meetings, distributes Board actions to constitutional officers and department heads, maintains records, and serves as custodian of county contracts, leases, resolutions, and ordinances. These records document county-government action rather than court case activity.

Board records can be important when a user needs proof of local policy, purchasing, property use, intergovernmental agreements, board approvals, or county administrative action. They do not show a defendant's charge, a divorce decree, an estate filing, a warrant, a jail booking, or a traffic citation. Those records belong to the courts, sheriff, jail, or clerk office that created them.

Request Gilmer County Records

Gilmer County's open-records page says different offices process their own requests. For County Clerk records, a request should describe the Board action, meeting date, contract, lease, resolution, ordinance, agenda, or minute entry being sought. For court case files, the request should go to the Clerk of Superior Court or the relevant court office instead.

The county open-records page cites O.C.G.A. 50-18-71 fee language. It says the first 15 minutes of research are free, additional search and retrieval time may be billed at the hourly rate of the lowest-paid employee capable of researching the request, paper copies are $0.10 per page, and requesters should allow at least three business days for research.

Good request wording reduces research time. A narrow County Clerk request might name the Board of Commissioners meeting date, the agenda item, the ordinance title, the resolution subject, the contract party, or the lease location. A broad request for "all county records" may require clarification or more billed staff time. If the office determines that another department holds the record, Gilmer County's open-records process indicates that offices process their own requests, so routing may shift to the proper custodian.

1. Identify whether the record is a county-government record or a court case record.
2. For Board materials, contact the County Clerk at the Industrial Boulevard office.
3. Describe the meeting, date range, ordinance, resolution, contract, lease, or agenda item with as much detail as possible.
4. Ask whether fees apply before requesting large copy sets or broad research.
5. Use the Clerk of Superior Court for court case files, land records, liens, plats, UCC, notary, and juvenile or jury records.

County Clerk vs Court Clerk

The County Clerk and the Clerk of Superior Court are separate Gilmer County offices with different record sets. The County Clerk is tied to the Board of Commissioners and local-government records. The Clerk of Superior Court is tied to Superior Court, Juvenile Court, real estate filings, liens, plats, UCC records, notary records, jury records, and certified court documents.

The Clerk of Superior Court page names Amy Johnson and lists court-record staff assignments, while the County Clerk page names Edwina Daman and focuses on Board of Commissioners record custody. That split is not just a title difference. It changes the address, the staff, the search terms, and the type of document that can be produced.

Note: The courthouse phone directory lists divorces, criminal cases, deeds, liens, plats, juvenile cases, surveys, covenants, passports, and notary records under the Clerk of Superior Court, not the County Clerk.

Gilmer County Clerk Fees

The online research did not locate a special County Clerk fee schedule apart from the county open-records fee rules. Those county rules are enough for ordinary copy and research expectations, but a requester should confirm costs for large requests or unusual formats before asking for production locally first.